For organizers buying catering, AV, security, insurance, swag and print for an event

Supplier SheetEvery event supplier briefed alike, quoted all-in, and ordered in time.

Enter what the venue includes and locks in, the open supplier categories with their budget lines and dates, and the quotes you hold. Free in your browser, in the order the skill sets: the venue's written answer first (an unanswered category is blocked), each category marked bundled or open, every brief checked, quotes compared on all-in totals, never headline prices, the contract terms that bite priced in money, and the order dates worked back from lead times - the earliest deadline is rarely the largest spend. A run writes the comparison, or one identical brief per category and the day-of delivery sheet. Not legal advice: contract wording goes to whoever reads contracts for the team. The page never supplies a supplier price or a benchmark, labels every number of its own self-set, and tags each tactic generic negotiation practice or event-supplier practice.

Try a sample:

1 The event and the interview free

Event

Event date

Check dates as of

Exact address

Access hours the venue gave

Format (Q2)

Headcount (Q2)

Where it comes from

Headcount locks on

Likely to move

Band either way, % (self-set)

Run by

Currency

Venue contract terms (Q3)

AV production specification

Insurance decision (risk register)

Budget line per category

What the venue supplies and forbids

What the venue requires of you on insurance, verbatim

One-off or recurring (Q6)

Organizer hours (Q7)

Someone will chase three quotes

Who reads the contracts

Irreversibility the team can carry

Negotiation channel

An organizer works in the trade for (Q8)

A sponsor offers in kind

Quoted onward to a sponsor or board (Q9)

Owner of the suppliers

Their number

Backup number

Suppliers reply by

Already exists A marked-up contract from a previous edition

2 What the venue includes and locks in free

Workflow step 2: the venue's answer, in writing, per category - before a single supplier is evaluated. An unanswered category is blocked.

Catering

AV and production

Security

Insurance

Swag

Other categories, one per line: category | the venue's answer (exclusive, included, allowed with a fee, open, not yet answered)

3 The categories, the quotes, the deliveries free

Categories, one per line: category | budget line | commit-by (YYYY-MM-DD) | needed (date and serving or start time; the in-hand date for swag and print) | prior supplier (yes: name, failed: name, or no) | venue fee | what the brief says (units, service style, dietary counts, sizes, who serves, returns...) Quotes held, one per line: category | supplier | headline price (28 per head, 13.50 per shirt x 450, or a lump sum) | line items (service charge 18% of total; delivery 250; staff 4 x 5h at 30; overtime ...; tax 8%) | headcount basis and guarantee terms | cancellation (date: 25%; date: 100%) | failure remedy | insurance certificate | lead time | valid until | quoted on our brief (yes or no) Pasted quote or contract text, optional - open each supplier's text with a line "## Supplier name" Delivery details, optional, one per supplier: category | supplier | exact delivery location | arrival window (10:45-11:30) | on-site contact and number | backup number | teardown and pickup Carried into the briefs from the comparison (the comparison fills this)

4 The suppliers, worked out free

What the page flags

Bundled or open - per category, from the venue's written answer

The sourcing posture - per category, deleted rungs struck

The all-in comparison - within each category, never on headline prices

The quote-comparison depth - per open category

The contract terms that bite - each pick, in money

The pasted text - what each term says

The order schedule - worked back from lead times, earliest first

The day-of delivery sheet

Negotiation - and which tactics are generic practice

The hand-offs

5 The files free

The day-of delivery sheet, the all-in comparison, the order schedule as a spreadsheet and a calendar, and everything the page worked out.

6 The comparison metered

Pricing as soon as the session is ready...

The reply could not be read. Here it is as it came back:

NOT RUN YET

The page's check of this reply

7 Saved sheets

How it works - and what is sourced

The order is the skill's: the venue's exclusivity and inclusion answer arrives in writing for every category before a single supplier is evaluated, and an unanswered category is blocked; each category is marked bundled (the venue supplies it or mandates its own supplier - a form and a headcount) or open; every open category gets one written brief, checked against the fields the reference says it must carry, and every candidate answers the identical brief; the posture per category starts from a referred single source on a written brief and moves to multi-quote for the one or two lines that dominate the budget and where no referral exists; quotes are compared on all-in totals within their category, never on headline prices; the failure, headcount, cancellation, deposit and insurance terms of each pick are read in money; orders are placed in lead-time order; and every supplier gets an exact location, a window against the serving or start time, a named contact and a backup number, handed to event-planning-timeline and event-run-of-show.

Sourced from the skill's references: the eight items every brief carries and each category's own, the all-in grid's components, catering ordered 2-4 weeks out (the page takes 4), a security firm that may take a week, catering buffers of 30-60 minutes plated and 60-90 family-style, late-order padding of up to 30% per size and style, and the certificate-of-insurance ask gated on scale. Self-set, and said so wherever used: the headcount band, the near-deadline line, the budget-dominance line, the low-effort line and the certificate scale gate. Assumptions labelled on the page: a percentage charge with no stated basis applies to the whole invoice, tax applies after the service charge, and cancellation percentages are priced on the all-in total. Not legal advice: the page shows what a term says, never what it means, and the wording goes to whoever reads contracts for the team. It supplies no supplier price and no benchmark - all-in quotes on one identical brief are the only benchmark - and tactics such as mirroring, labelling and decreasing-increment concessions are generic negotiation practice, not event-supplier practice; the page tags them so.